How much time does your company lose to repetitive work? Take the two-minute test

In almost every small company someone spends half their day copying data from one place to another. Nobody decided it: it just happened. Ten questions to put a number on it, and the result on this same page.

There's a conversation we have several times a month. A company on the island writes in — an accountancy firm, a shop, a builder — saying they want to "do something with AI". When we ask what they want to solve, there's usually no answer. Not because they have no problems, but because the problem has been there so long it stopped being visible: someone spends half their day copying data from one place to another, and that no longer looks like a problem, it looks like the job.

That's the real starting point for almost everything. You don't need to buy anything to start fixing it; you need to know where the time is going. So we've published a short test that does exactly that, and you can take it right here without signing up or waiting for an email.

The four leaks that show up in every small company

After fifteen years building websites and management systems for companies across the Balearics, the time leaks repeat so consistently you can count them on one hand. These are the four that come up again and again, and they're what the test measures.

Data typed in twice. An order that arrives through the website and someone retypes into the management software. An invoice that arrives as a PDF and someone types into the accounts. An appointment written in the paper diary and then in the calendar. Each one looks like a minute; added up they're half of someone's day, every week, forever.

Slow quotes and follow-ups that never happen. In construction and services this is the most expensive one, because what's lost here isn't just time: it's sales. A quote that goes out three days after the visit arrives when the client has already asked for two more. And of the ones sent, the quiet ones get forgotten: nobody owns the task of chasing them, so they don't get chased.

The same questions, answered by hand. Opening hours, prices, whether a size is in stock, when an order arrives, how to prepare for an appointment. Whoever is free answers, in between other things, by WhatsApp or phone. The cost shows up in no account and gets paid anyway, usually by the person who should be looking after whoever is standing in front of them.

Decisions made by feel. Sales in one place, costs in another, unpaid invoices in a third and the team's hours nowhere. When it's time to decide what to do next month, it gets decided on instinct. Not for lack of judgement, but because pulling those numbers together by hand costs an afternoon and nobody has that afternoon.

What the test tells you (and what it doesn't)

The test is ten single-choice questions about how you work: how many of you there are, how much retyping happens, how quotes go out, who answers the repeated questions, where your client data lives. It doesn't ask about technology, because technology is the answer, not the problem.

When you finish you see your level and score on screen, an estimate of how many hours a week go into repetitive work and how many you could get back each month, and three concrete places we'd start in your case. All on the same page: no email to wait for, nothing to unlock.

What the test is not: a measurement. The hours it calculates come from your answers, so they're good for knowing the order of magnitude and deciding whether it's worth looking at properly. For a real number you have to sit down with the processes, talk to the people doing the work and time it. That's a different conversation.

Why we give it away

Because most of the people who write to us asking for "some AI" don't need to buy anything yet, and saying so up front saves everyone time. If the test says your processes are already tidy and measured, it'll tell you, and that's that. If it says six hours a week go into typing the same thing twice, it'll tell you that too, and then there's something to talk about.

And because we'd rather the first conversation started at minute ten. When someone arrives having taken the test, we both already know what we're talking about.

If you want to go deeper

The test is the quick version. The unhurried version is an on-site diagnosis: two hours at your company talking to the people who do the work, and a report with the opportunity map ordered by impact and effort. That's run by Jero Shannon at shannon. consulting, with the Teix team behind him when something needs building.

But start with the test. It's two minutes and you don't have to talk to anyone.